Outdoor ceremonies are generally staged on the West River Lawn, with the stand of 12 pecan trees and the river in view, or under the shade trees of the West Wing Lawn, or on the Front Steps of Warner Hall with the Inn as a backdrop. For ceremonies with less than 100 guests, the Center Foyer Grand Staircase provides a beautiful backdrop. Of course, other locations are possible, but Bridal Party logistics and the comfort of your guests should always be taken into consideration.
What is the maximum capacity for ceremonies and receptions?
Depending upon the season, the maximum capacity for ceremony and reception activities ranges from 100 – 176.
The maximum capacity for indoor ceremonies on the grand staircase is approximately 100 guests and offers limited seating in the upper foyer for immediate family and honored guests.
Who is responsible for Ceremony chair set up and break down? Who takes care of the decorative aspect of site preparation?
The Warner Hall staff will gladly take care of chair set up and break down. With regard to the decorative aspect of ceremony site preparation the florist or an assigned family member should take care of these items.
Also available for your use are a variety of tables appropriate for the cake, gifts and guest book. A speaking podium / book stand is also available for your celebrant’s use.
Who is responsible for Reception Table and Chair set up and break down?
The Warner Hall staff will take care of the set up and breakdown of reception tables and chairs and all food and beverage stations. If there are table favors that are unwrapped and “ready to go” we will happily place them for you.
Table centerpieces that have been contracted through a florist should be put into final position by the florist. If you are planning on constructing your own centerpieces, we will be happy to assist with final placement, provided that we have been provided with a master plan.
Is there sufficient on-site parking?
There is ample space for guests to park on site. Generally, we utilize the east parking lots and lawn areas, weather permitting. Warner Hall staff will direct drivers to unload passengers at the front door and direct drivers to proceed to designated parking areas.
Should we arrange for bus or shuttle transportation for our guests?
Guests always appreciate the gift of a safe ride, especially when they are unfamiliar with the roads, and when there is alcohol involved. You may want to consider arranging for a shuttle / bus pick up at one of the local hotels. There are several local bus and car services that we recommend. Costs will vary depending upon your particular needs.
Is there a time limit for reception activities?
Reception activities and all out-door music must be concluded by 11pm. Bar service for non-lodging guests must also be concluded by 11pm.
Photo courtesy of David Schwartz Photography.